Please complete the following information and return the form to the Facilities Rental Manager. If you are renting the facility, the Facility Rentals Manager will review the information before processing the event. Once the setup form has been submitted, all information is final and no changes can be made without additional fees.
This form must be submitted at least four (4) weeks in advance of the desired on-sale date.
Eleanor Brillo, Facility Rentals Manager, EBrillo@ScottsdaleArts.org, 480-874-4604
Liz Laborin, Guest Experiences Manager, llaborin@scottsdalearts.org, 480-874-4690 ext. 1801
Fields marked * are required.
1 Request & Event Information
*
2 On-Sale Timeline & Goals
Exceptions can be made for on-sale times after 10 a.m. Monday and Tuesday are not available as on-sale dates.
3 Zoning & Holds
Artist HoldsQty*
Venue Required Holds
Tech holds: held when using the projector to avoid shadows on the screen.9 seats
Projector holds: held even when the projector isn’t in use, since these seats house it.4 seats
ADA holds16 seats
4 Pricing, Fees & Standard Price Types
Base price = ticket price before fees. Complete only the zones included in the selected zoning configuration.
All-in prices fill in automatically from the base price, using the Standard Fee Reference below. Use + to add a VIP price zone (VIP seats, entered as an all-in price with no fees).
Pick a zoning configuration in Section 3 to open the matching price zones.
General Admission: enter the base price (before fees) for each admission zone. All-in prices fill in automatically.
| Price Zone | Base Price ($)* | All-In ($) | |
|---|
Price Types
Standard Price Types — select all that apply
Standard Fee Reference
| Ticket Price | Ticket Service Fee | Facility Fee | Outdoor Fee (East Bowl only) |
|---|
| $0.00 – $4.99 | $0.00 | $1.50 | $1.00 |
| $5.00 – $9.99 | $1.50 | $1.50 | $1.00 |
| $10.00 – $19.99 | $3.50 | $1.50 | $1.00 |
| $20.00 – $34.99 | $4.50 | $1.50 | $1.00 |
| $35.00 – $49.99 | $5.50 | $1.50 | $1.00 |
| $50.00 – $79.99 | $7.50 | $1.50 | $1.00 |
| $80.00 and up | $8.50 | $1.50 | $1.00 |
These fees are passed on to the customer. Per law, the base price plus ticket fees are displayed as all-in ticket pricing on the website.
5 Presale (optional)
Complete only if a presale is requested. Choose dates and times before the event date. Presales must start at 10 a.m. or later, and Monday and Tuesday are not available as presale dates.
6 Promo Code Setup
Up to three (3) promo codes included at no charge. For each code, specify the discount percentage, affected zones, dates, capacity, and per-order limits.
7 Reporting, Event Rules & Eligibility
8 Ticket Text — Enter Exactly As It Should Appear
9 Website Content & Final Build Instructions